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The selection of vendors is determined by event size, vendor experience and variety of food options available. The fee for any single special event is $55. Fees must be paid one week prior to the event date, no exceptions. Sales tax of 3.65% of gross sales will be paid to on-site Town staff at the conclusion of each event unless otherwise communicated to vendors. State tax is the responsibility of the vendor. Please ensure you submit all supporting documentation to be considered. You will be notified via email for which events you have been selected and your total due. Available events are listed below. Please note that events such as Front Range Wine Festival and Harvest Festival are separate events that require applications through those websites.

Your certificate must include event names, event dates and Town of Windsor as additionally insured:

Town of Windsor

301 Walnut Street

Windsor, CO 80550

All vendors must have proof of appropriate insurance.

Insurance Responsibilities

The Town of Windsor does not assume any liability in the event of an accident at a vendor location. The responsible organization/individual shall procure and maintain, at its own cost, general liability insurance in the amount of not less than $1,000,000, Combined Single Limit (CSL) per occurrence unless otherwise specified, against all claims, demands and other obligations incurred by the vendor in its performance of the community event. Such insurance shall be in addition to any other insurance requirements imposed by law.

The responsible organization shall not be relieved of any liability, claims, demands or other obligations assumed by reason of its failure to procure or maintain insurance in insufficient amounts, duration or types. The Town of Windsor must be added as additionally insured via ISO endorsement forms CG 20 26, CG 20 12 or equivalent wordings.

Note: The permit holder does not lease or rent premises from, or perform work for, the Town, and additional insured language restricting coverage in this manner will be rejected. A copy of the policy or appropriate insurance certificate shall be provided to the Town and approved by the Town as a condition of being approved. Copy of the additional insured policy endorsement must be attached to the certificate.

1. All food sales must be within your assigned area.
2. Lack of attendance on specified event dates will not be tolerated. Frequent absence will constitute grounds for termination of agreement.
3. You must clean your area and dispose of all waste products appropriately.
4. Absolutely no sales of glass containers. 
5. Styrofoam serving containers (cups, bowls, plates) are discouraged from use by vendors.
6. Vendors will be selected on a first-come, first-serve basis until such time as additional vendors are needed.
7. Food Vendors are responsible for meeting all requirements of Temporary Food Service as mandated by the Weld County Department of Health. Vendor must include a copy of license from the Weld County Health Department with application.
8. All vendors will comply with local, state and federal regulations concerning health code provisions and licensing.
9. The committee reserves the right to accept or reject any applicant or item(s) offered for sale.
10. Town of Windsor requires that all tents be anchored with at least 20 pounds between two corners.
11. No refunds unless the event is cancelled by the Town of Windsor.
12. Town of Windsor sales tax must be collected at the end of each event from the gross sales from each vendor.
13. No alcohol sales are allowed.